People Operations Associate

At Kainos, we’re problem solvers, innovators, and collaborators - driven by a shared mission to create real impact. Whether we’re transforming digital services for millions, delivering cutting-edge Workday solutions, or pushing the boundaries of technology, we do it together.

We believe in a people-first culture, where your ideas are valued, your growth is supported, and your contributions truly make a difference. Here, you’ll be part of a diverse, ambitious team that celebrates creativity and collaboration.

Ready to make your mark? Join us and be part of something bigger.

As a People Support Associate in Kainos, you will provide an excellent service across Kainos globally and act as the first point of contact for people related queries from employees and external partners. You will provide support to the Business Units for the effective functioning of the key People processes in the employee lifecycle and support the delivery of the People Strategy. You will use your ability to follow a logical and systematic approach to issues and our cyclical process, escalating matters where needed and delivering with accuracy and in set timeframes. 
You will be responsible for:

• Managing and co-ordinating all people related processes and tasks – you will be responsible for ensuring all business as usual and cyclical tasks are completed effectively and in a timely manner.
• Working as part of a team – you will work alongside colleagues in People Support, Central Services and the Business Units to support our people in all aspects of the employee lifecycle.
• Identify opportunities for continuous improvement maximising the use of HRIS to improve the service provided to our customers – you will use our internal Workday system to manage all employee data and improve self-service for our customers.
• Ensuring compliance with all legislative requirements – you will be well versed in UK and Polish legislation and employment best practice and will have a drive to maintain and develop this knowledge.
• Participating as a member of the People Support Team – you will share good practice and knowledge, resolving common issues and ensuring consistency.
• Supporting our global business – you will understand the global nuances in our different locations and embed these in processes to ensure global service is delivered to a high standard.
• Performing adhoc project and administration duties – you will take part in project and adhoc administration tasks as required, or when the needs arises.

Minimum (essential) requirements:

• Professional HR Qualification or working towards qualification. i.e CIPD or equivalent.
• Minimum of 1 years’ experience in a HR role.
• Understanding and awareness of Polish Legislation.
• Ability to deliver tasks effectively with a self-driven attitude.
• Ability to develop and manage sound relationships.
• Ability to adhere to high quality standards with a strong attention to detail and right first-time attitude.
• Effective verbal and written communication skills with both staff and external stakeholders.
• Knowledge and understanding of equality and fair employment best practice.
• Demonstratable experience in implementing, managing and improving an HRIS system
• Proficient in the use of the MS Office suite of software
• A proven ability to work as part of a team, including working in a multi-disciplinary function is essential.

Desirable:

• Previous experience within a Global organisation

At Kainos, we believe in the power of diversity, equity and inclusion. We are committed to building a team that is as diverse as the world we live in, where everyone is valued, respected, and given an equal chance to thrive.   We actively seek out talented people from all backgrounds, regardless of age, race, ethnicity, gender, sexual orientation, religion, disability, or any other characteristic that makes them who they are.   We also believe every candidate deserves a level playing field. 

Our friendly talent acquisition team is here to support you every step of the way, so if you require any accommodations or adjustments, we encourage you to reach out. 

We understand that everyone's journey is different, and by having a private conversation we can ensure that our recruitment process is tailored to your needs.