Manage procurement and IT asset lifecycle for hardware, software and cloud: sourcing, negotiations, contract and supplier management, license and entitlement tracking, compliance, spend analysis, reporting, and stakeholder partnership. Deputise for Head of Procurement and work with Finance to optimise spend and harmonise processes.
As Procurement Manager, you will support the delivery of ParentPay Group’s procurement programmes and strategic initiatives, focused on IT software and hardware requirements.
Working closely with Procurement Team members, the IT department and all internal departments, you will be responsible for managing the acquisition and renewal of hardware, software and cloud resources; maintaining accurate asset and entitlement records; and providing reliable reporting and compliance evidence.
You will also need to operate within defined ITAM policies and standards, utilising Supplier and Contract Management and Software Asset Management (SAM) platforms, that combined ensure governance, compliance and effective management of our IT assets and commercial position, whilst minimising associated risks.
We are looking for a strong all-rounder, with both Procurement and IT Asset Management experience, who understands technical and licencing requirements, can collaborate with internal stakeholders and who can effectively negotiate renewals and agreements.
As Procurement Manager, you will manage the procurement of goods and services from the third-party supply chain, ensuring that each contract or order provides best value, compliance and on-time delivery.
You will also need to operate within defined ITAM policies and standards, utilising Supplier and Contract Management and Software Asset Management (SAM) platforms, that combined ensure governance, compliance and effective management of our IT assets and commercial position, whilst minimising associated risks.
We are looking for a strong all-rounder, with both Procurement and IT Asset Management experience, who understands technical and licencing requirements, can collaborate with internal stakeholders and who can effectively negotiate renewals and agreements.
As Procurement Manager, you will manage the procurement of goods and services from the third-party supply chain, ensuring that each contract or order provides best value, compliance and on-time delivery.
This is an exciting opportunity, focused on developing category specific strategies based on spend analysis, market assessment, stakeholder engagement, commercial negotiation and risk and compliance management across the ParentPay Group.
You will manage and cover the full spend portfolio across all areas of the business and will ensure compliance with and support further harmonisation of processes, tools, techniques, reporting, KPI’s, and methodologies.
You will also be required to deputise for the Head of Procurement during times of absence and work closely with the Finance Function as we look to build greater understanding and control of our Group spend.
Key Responsibilities
Supplier Relationship Management – including Category Management and Sourcing
- Develop category strategies using spend analysis to optimise supplier performance, reduce costs and improve margins.
- Lead end-to-end supplier management, including sourcing, negotiations, contracts and performance management to deliver best value.
- Build strong supplier partnerships while managing supply chain risk in collaboration with Group Information Security.
Contract Management and the Related Upstream Procurement Systems
- Manage and maintain the contract repository to improve contract visibility, implementation and compliance.
- Standardise contract management processes across the business to ensure consistency and governance.
- Partner with Group Legal to maintain compliant contract templates, approval workflows and regulatory requirements.
Ensure Compliance, Risk Management and Drive Continuous Improvement
- Manage supplier onboarding and master data to strengthen compliance, governance and supplier risk management.
- Ensure procurement activities comply with legal, ethical and company standards while mitigating supply chain risks.
- Drive continuous improvement through standardised procurement processes, systems and best practices.
Budget, Cost Optimisation and Enhancements to KPIs and Reporting
- Maintain procurement dashboards, KPIs and reporting to provide accurate performance insights.
- Monitor organisational spend and contract values, ensuring data integrity and clear reporting.
- Identify, track and report cost-saving opportunities and procurement risks in partnership with Finance and key stakeholders.
Skills, Knowledge and Expertise
- Demonstratable experience in a Technology / SaaS organisation
- Must have strong IT and General Category experience
- Good interpersonal and communication skills to multiple levels of the organization
- Proven relevant experience in a procurement function undertaking activities associated with sourcing and/or purchasing good and services
- Good commercial knowledge and knowledge of related processes, tools, competences
- Proven experience of the source-to-pay process lifecycle
- Proven customer service experience with good interpersonal, analytical, negotiation and conflict resolution skills
- Excellent relationship management underpinned by being professional and confident in manner
- Ability to communicate effectively with internal/external stakeholders, suppliers, customers, peers, senior management and the wider business at all levels of seniority
About
At ParentPay Group, we believe that when schools run well, students thrive. That’s why we’ve spent decades building the operating system that supports well‑run schools – a seamless layer of tools, insights, and support that makes school life simpler for teachers, leaders, caterers, parents, and students alike.From cashless payments and parent engagement to catering management, library systems, and MIS platforms, we connect the everyday parts of education through simple, secure, and connected tools. What began as a way to make school payments easier has grown into Europe’s leading EdTech group – trusted by over 20,000 schools and 9 million users across the UK and Europe.Every day, our platforms process millions of payments, messages, and data points, quietly working in the background so schools can shine out front. Together, we’re helping schools save time, cut costs, and create more time for learning.ParentPay Group is more than a collection of brands. We are a group of people dedicated to supporting well‑run schools and giving time back to teachers, parents, caterers, admin staff – and most importantly, to students.
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