Brief Position Description:
The Office Manager is part of our Human Resources Team and is responsible for the day-to-day operations of our Office. Our environment is based on activity-based working, creating a dynamic place to work and adopting a flexible approach for all employees. Our Office Manager needs to be proactive, forward-thinking, and an engaged individual that can work effectively with different teams in different environments.
Minimum Qualifications & Experience:
Minimum of Associate’s and/or bachelor’s degree.
Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant or Executive Assistant experience working with leadership/executive team.
Strong interpersonal skills and could build trust and respect with stakeholders and office team members.
Proficient in Microsoft Office – intermediate level and ability to learn & use new technology systems quickly
Responsibilities:
Office Management Oversight:
Ensuring the daily maintenance of meeting rooms, office rooms, and office-based technology.
Building/Vendor Management & coordinate overall office management and maintain staff recreational areas, Mail & Courier management.
Point of contact for visitors and office guests.
Office Social Chair – coordinate office and team building social activities.
Administrative Oversight:
Assist with various HR processes: including onboarding, offboarding, and leave management.
Serve as an on-site resource for employees, supporting HR initiatives and ensuring compliance with office policies and procedures.
Provide administrative support to stakeholders and management as required.
Coordinating meetings & training sessions.
Assist with coordination of business-related travel and expense reports.
Provide IT support as needed.
Diary Management for the executive team.
Coordination of travel and meeting arrangements for the senior executives.
Organization of events.
Compilation of PowerPoint presentations.
Stakeholder Management.
Novotech is proud to offer a great workplace. We are committed to being an employer of choice for gender equality and providing an inclusive work environment where everyone is treated fairly and with respect. Our team members are passionate about what we do, but we understand work is only of the things that is important to them. We support our team members with flexible working options, paid parental leave for both parents, flexible leave entitlements, wellness programs and ongoing development programs.
We are looking for people who are passionate about working clinical research and biotech, including people who identify as LGBTIQ+, have a disability or have caring responsibilities.
We are a Circle Back Initiative Employer and commit to respond to every application. We look forward to contacting you regarding your application.
About Us
Novotech is a global full-service clinical Contract Research Organization (CRO).
At Novotech, ambition meets opportunity. As a globally recognized leader in clinical research and scientific advisory services, we are proud to combine our position at the forefront of the industry with an award-winning workplace culture that values ambition, innovation, and growth. Named Employer of Choice, Great Place to Work and Employer of Choice for Gender Equality (EOCGE), we are committed to fostering an environment that reflects the life-changing work we do.
Since 1997, we have expanded our global footprint, now with 30+ offices across Asia-Pacific, the United States, and Europe. This growing network unites professionals from diverse backgrounds and disciplines to advance therapies that improve patient outcomes worldwide.
At Novotech, our employees are at the heart of our success. By offering trust, flexibility, and autonomy through programs like NovoLife, our flexible benefits framework, we empower team members to create an effective work-life balance that delivers professional satisfaction and maximum results for clients.
With access to mentorship opportunities, professional development programs, and a dynamic community, Novotech offers a platform for driven individuals to achieve personal growth while shaping the future of healthcare. Join us to be a part of a team that values your contributions and supports your ambition to make a global impact.
At Novotech we have advanced therapeutic and regulatory expertise, the ability to execute across markets and a client-centric service model, so that our clients get a trusted, long-term partner and an accelerated path to bring their life-changing advances to market. This gives our employees the opportunity to develop their careers by joining a diverse and supportive global organization with a collaborative culture, whilst working with clients on the cutting-edge of life sciences.
At Novotech you will work alongside empowered teams with a shared commitment to success.
- Strategic vs transactional mindset.
- Ability to gain insights and make proactive decisions quickly.
- Culture that fosters partnership and collaboration, where every voice is heard and valued.
- Ongoing support from senior stakeholders and leadership team.
