The Workplace Specialist will manage daily office operations, optimize space, handle vendor relationships, ensure health and safety compliance, and support workplace needs.
Description
About The Role
Requirements
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We’re looking for a highly organized and proactive Workplace Coordinator to help manage and elevate the day-to-day experience of our London office.
This role is critical to ensuring our workspace runs efficiently, feels welcoming, and supports employee productivity and wellbeing.
You’ll be the go-to person for office operations - from managing vendors and supplies to supporting events and maintaining a high-functioning, safe environment.
About The Role
- Facility Operations: Oversee daily office operations, ensuring safety, functionality, and aesthetics.
- Space Management: Optimize space planning and office layout to meet evolving needs.
- Vendor Management: Manage vendor relationships for cleaning, maintenance, security, and services.
- Workplace Support Act as the main point of contact for workplace-related issues, from space requests and support or maintenance needs, Foster a positive work environment by ensuring employees have the tools, services, and support needed to work effectively.
- Health & Safety Compliance: Ensure adherence to health, safety, and environmental regulations through audits and improvements.
- Sustainability Initiatives: Drive efforts to reduce energy use, waste, and promote sustainable practices.
- Budget Management: Track and manage budgets for office resources and services.
- Workplace Support: Address workplace requests promptly and in line with SLAs.
Requirements
- Proven experience in a head office environment, ideally within the tech industry, supporting 300+ employees
- 2-3 years of Experience
- Up-to-date knowledge of health and safety regulations, with confidence in applying them in a corporate setting
- Experience managing on-site vendors (e.g. catering, cleaning, or maintenance), ensuring service quality and compliance
- Strong operational mindset with a focus on efficiency, safety, and service excellence
- Comfortable working cross-functionally and supporting a wide range of workplace needs
- Passionate about creating engaging, functional, and people-first work environments that reflect company culture
Social Title
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Social Description
None
Our Team
None
Position Type
None
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