Reporting to: Transport Manager
Reference: R9711
SummaryThe Transport Coordinator reports directly to the Transport Manager with a dotted to the Assistant Transport Manager (ATM) . The Transport Coordinator is responsible for overseeing and coordinating transportation activities within the organization. This role involves managing the logistics of transporting animal feed, optimizing routes, and ensuring compliance with regulations. The ideal candidate will have strong organizational skills, excellent knowledge of excel is essential as is SAP knowledge, attention to detail, and the ability to communicate effectively with various stakeholders.
Key ResponsibilitiesEnsuring compliance and FF procedure followed at all times:
Collect and manage all drivers weekly pre-trip check sheets and cleaning records –
If correct file them in designated folder
if not correct then approach said driver for rectification, repeat offenders must be reported to ATM
Compile and complete checks of vehicles serviced using relevant checklist
If documentation is missing then you will be required to liaise with relevant service provider to get all paperwork within a 24 hour period
Ensure all defects raised are dealt with in a timely manner, escalate to ATM if vehicle needs to be kept off the road for safety reasons.
Defects should be recorded on the defect log, with completed signed copy kept in designated folder
Arrange repair work with local garage & communicate with ATM
Weekly gate-checks of vehicles
Checking and filing POD’s each Saturday and end of the month to be archived
Create and manage driver declarations – no changes to employment or physical and mental health
Escalate all queries to ATM for investigation
Populate the driver and vehicle rota – ensure holidays and vehicle repair is accounted for
To complete Flexipod (or system that is in place) compliance, guide and coach daily issues direct with the individual, escalate any repeat offenders to ATM
Daily reporting of vehicle utilisation in TUS
Populate Tachomaster days & overall software housekeeping
Populate the daily tier accountability boards for both logistics and production and attend the meeting
Feedback positive news and concerns
Print overtime sheets monthly for the drivers to complete
To check, print and clip together the plan for next day, highlighting any reloads and safety instructions needed for the driver
To accurately raise a purchase order
Track purchase orders and liaise with third party companies to ensure paperwork received in a timely manner
First line of communication for drivers – independent daily problem solving, directions, complaints
Ensure appropriate escalation for major concerns
Ensure transport planning software is updated following and ‘on the day’ changes to the logistics schedule
Scribing driver interviews – ensuring discretion and confidentiality at all times
Work within the Company Environmental/Energy Management system to ensure both internal and external standards are met (ISO 14001/50001)
To complete integrum with Hazards and behavioural observations.
Positive and engaging personality
Organised and methodical
Analytical mind-set
Confident in engaging with drivers
Can do attitude
Rises to a challenge
Attention to detail
Good communication skills
Able to stay calm under pressure
Team Player
KPI Focused & driven
Flexibility in hours will be required as circumstances dictate, including weekend working
Confident in understanding and writing English
Vehicle Scheduling Knowledge
Understanding of drivers hours
Vehicle telemetry
Comprehensive IT experience – Excell, SAP, Outlook, Flexipod, Ortec, Tachomaster, TUS
Problem solving, stakeholder management and escalating concerns
Good UK Geographical Knowledge
Good People & Communication skills
We value diversity in our workplace and welcome enquiries from everyone.
Candidates wishing to apply who would require sponsorship can determine the likelihood of obtaining a Certificate of Sponsorship for the role by assessing their circumstances against the relevant criteria on the Gov.UK website.
Please make us aware if your need any reasonable adjustments to participate in this process.
We encourage you to submit your application as early as possible and not wait until the published closing date as this can vary.
