Technical Records Administrator

The opportunity has arisen for the role of Technical Records Administrator based at our Dunlin Road premises (Aberdeen).

Reporting to the Technical Records Manager, this position is responsible for performing a wide range of general administration tasks in Technical Records.

PRINCIPAL RESPONSIBILITIES:

General Administration:

• Daily collection of paperwork from engineering departments.
• Documenting receipt of paperwork from line office.
• Distribution of electronic scans from remote bases.
• Sorting of original documentation from remote bases.

Auditing:

• Physical validation of aircraft documentation.
• Validation restricted to technical logs and worksheets.

Scanning:

• Preparation of documentation for scanning.
• Scanning of Monthly aircraft historical documents.
• Indexing and storing of Monthly aircraft historical documents.
• Scanning of log cards to be sent out of department.
• Attachment of log card scans to SAP.
• Scanning of Aircraft logbooks into SAP for engineering access.
• Scanning of monthly line diaries.
• Scanning of monthly workshop reports.

Archiving:

• Binding of Monthly aircraft historical documents.
• Archiving of Monthly aircraft historical documents.
• Arranging Movement of aircraft documentation to Iron Mountain.
• Recall of documentation from Iron Mountain.
• Archiving of monthly line diaries.
• Archiving of monthly workshop reports.

Other duties:

• The technical Records Administrator may from time to time be requested to assist in general administrative tasks within the wider department, as requested and agreed with the Technical Publications Manager or Fleet Support Manager.

PERSON SPECIFICATION: (minimum education requirements, key skills and experience)

Qualifications:

• Good standard of education including Maths and English.

Experience:

• Experience in general administration and business processes is essential.

Desirable Requirements:

• Previous Technical Records experience would be an advantage.
• Understanding of aviation regulatory requirements.
• Sound understanding of maintenance programmes.
• Skilled in usage of planning software.

Skills:

• Good IT skills (Word/Excel).
• Excellent motivational skills.
• Understands the need for integrity.
• Good interpersonal skills with ability to work as part of a small team.
• Approachable to both internal and external staff members.
• Ability to manage priorities and focus on the key issues.
• Ability to promote tolerance and inclusion among diverse groups and recognition of multiple views.

The position offers the opportunity to progress to a Senior Technical Records Administrator, subject to:

• The Completion of “On the job training” and the demonstration of a fully completed onboarding process to support the issuance of a company Authorisation.
• A minimum of 12 months must be spent acting as a non-authorised technical Records Administrator prior to obtaining a company authorisation.
• A minimum of 12 months experience as an authorised Technical Records Administrator, must be achieved prior to gaining Snr Technical Records Administrator Status.

All applicants must be currently eligible to work and live in the UK. All Applicants should submit a CV and cover letter.

Please note that due to the volume of applications we are unable to respond individually to all applications. Candidates who have been successfully shortlisted for interview will be contacted directly. We would like to thank all applicants for the time and effort taken in applying.