Senior Fund Administrator

Company Description

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices.

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian.

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise.

Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients.

Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.

Job Description

What’s In It For You

• Competitive salary
• Hybrid working
• Flexible working hours
• Annual Salary Review
• Pension 
• Private medical insurance
• Life assurance
• Income protection & Critical illness

Purpose Of The Job 

The post holder will report to a Fund Administration Manager and will work closely with the Company’s Fund Accounting and Investor Services teams and the Directors in charge of the relevant relationships. They will be involved in the management of the day to day operation and servicing of an identified number of the Company’s clients. 

They will be responsible for the smooth, day to day administration of certain key strategic initiatives and will be required to follow procedures to achieve set objectives and meet service level agreements for those specific clients. 

Main Responsibilities 

• To liaise and communicate accurately, clearly and on a timely basis with clients and other professional advisers as required in order to operate, manage and administer the structures. Awareness of good corporate governance is important together with a proactive approach to managing and delivering on client expectations. 
• To open and operate bank accounts on behalf of the fund and other entities, as instructed by the Investment Manager and in accordance with agreed control procedures. 
• To ensure that each structure’s cash is held in accordance with the constitutive documentation of the fund. 
• To arrange approval and payment, on behalf of the fund and other entities, of all invoices, fees and expenses payable, in accordance with agreed control procedures and budgets. 
• To arrange the timely transfer of funds, including for investment activities, within the required deadlines, ensuring transactions are in accordance with relevant agreements. 
• To arrange foreign exchange deals as required, in accordance with the Company’s procedures. 
• To monitor bank accounts to ensure successful payments and liaise with the Bank(s) to resolve any difficulties or delays. 
• To submit VAT returns to HMRC as required. 
• To complete anti-money laundering (AML) and customer due diligence (CDD) checks as part of new fund onboardings, to verify the customer’s identity and assess their risk profile. 
• To provide administrative support for the winding up of fund entities. 
• To ensure that the entities in the structure operate within their Investment Guidelines and meet their on-going statutory and regulatory requirements.  
• To understand each structure allocated and monitor that the entities in the structure are run and administered in accordance with the constitutive documentation, service level agreements and other operational memoranda. 
• And any other such duties that might be reasonably required for this role

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Qualifications

Knowledge, Skills and Experience 

• Excellent organisational and planning skills.  
• Fund administration experience is preferable 
• Excellent presentational, written and verbal communication skills 
• Competent in relevant software and microsoft applications, particularly MS Word, Excel, Outlook 

Competencies  

• The ability to work on own initiative and to be part of a team 
• The ability to interact professionally with colleagues at all levels in the Company  
• Professionalism and ability to win the respect of clients 
• The drive to make continuous improvements and develop innovative solutions 

Additional Information

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at [email protected].

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.