Project Coordinator

OUR COMPANY:

EOS IT Solutions is a Global Technology and Logistics company, providing Collaboration and Business IT Support services to some of the world’s largest industry leaders, delivering forward-thinking solutions based on multi-domain architecture. Customer satisfaction and commitment to superior quality of service are our top business priorities, along with investing in and supporting our partners and employees.

We are a true International IT provider and are proud to deliver our services through global simplicity with trusted transparency.

WHAT YOU WILL DO:

We are seeking a highly organized and detail-oriented Project Coordinator to support the successful planning, execution, and completion of Audio Visual (AV) and technical infrastructure projects. In this role, you’ll collaborate closely with clients, vendors, and internal teams to ensure that projects are delivered on time, within scope, and within budget.

This role requires a proactive communicator with strong project coordination skills, a passion for detail, and the ability to keep multiple workflows moving in sync.

KEY RESPONSIBILITIES:

Project Planning & Execution

• Assist in defining project scope, objectives, and deliverables in collaboration with clients and internal stakeholders.
• Create and maintain detailed project schedules, plans, and budgets.
• Coordinate the procurement and timely deployment of materials, equipment, and personnel.
• Monitor timelines and progress to ensure project milestones are achieved.

Resource & Team Coordination

• Allocate and schedule resources effectively to support project needs.
• Ensure internal teams have the information, documentation, and support necessary for successful execution.
• Provide ongoing administrative support including documentation management, meeting notes, and task tracking.

Client & Stakeholder Communication

• Act as a point of contact for clients, providing timely updates, answering questions, and managing expectations.
• Facilitate clear and consistent communication between internal departments, external vendors, and clients.
• Support relationship-building through professionalism, responsiveness, and attention to detail.

Quality Control & Risk Management

• Assist with on-site AV system integration and equipment installation, ensuring alignment with quality standards.
• Support troubleshooting efforts and escalate technical issues as needed.
• Identify and communicate potential risks or delays to the project team.

Financial & Administrative Support

• Track project-related expenses and assist with budget adherence.
• Help identify cost-saving measures without compromising quality or timelines.
• Prepare project reports, documentation, and regular status updates for internal leadership and clients.

ESSENTIAL CRITERIA:

• 1–3 years of project coordination experience, ideally within AV, IT, or technical service environments.
• Basic understanding of AV systems, cabling, and installation workflows is preferred.
• Strong organizational, time management, and communication skills.
• Proficiency with project management tools (e.g., Smartsheet, Asana, or MS Project) and the Microsoft Office Suite.
• Ability to manage multiple priorities in a fast-paced, team-oriented environment.

The EOS pay range for this job is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, experience, education, knowledge, skills, and abilities, as well as internal equity, market data, or other laws. 

EOS is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. We invite you to consider opportunities at EOS regardless of your gender; gender identity; gender reassignment; age; religious or similar philosophical belief; race; national origin; political opinion; sexual orientation; disability; marital or civil partnership status or other non-merit factor.