Do you excel at making lasting first impressions while keeping everything running smoothly behind the scenes?
At Studio Munge, we transform spaces for the world’s leading luxury brands and discerning clientele. Our work blends architecture, landscaping, interior, and product design, creating immersive, thoughtfully crafted environments that leave a lasting impact.
We’re seeking an exceptional Receptionist to join our team! As the first point of contact for visitors and clients, your positive attitude and hospitality will set the tone for a welcoming, professional atmosphere. You’ll be responsible for managing front desk duties, ensuring smooth operations, and keeping our creative studio running efficiently.
If you're a team player with a passion for organization and a flair for customer service, we want to hear from you!
Job Overview:
The Receptionist will play a crucial role in maintaining the smooth daily operations of the office and providing a warm, professional, and welcoming atmosphere. The position requires a high level of professionalism, organizational skills, and the ability to manage multiple tasks efficiently in a fast-paced environment. You will be the first point of contact for visitors and clients, while also supporting administrative functions and internal office tasks.
Key Responsibilities:
- Front Desk & Visitor Management: Greet clients, visitors, and guests in a warm, professional manner, reflecting the high-end brand of Studio Munge.
- Answer and direct incoming calls, take messages and provide information as needed.
- Manage meeting and conference room schedules, ensuring smooth coordination for client and internal meetings.
- Administrative Support & Office Organization: Provide administrative support, including filing, document management, and organizing office supplies.
- Handle incoming and outgoing mail, packages, and deliveries.
- Assist in scheduling appointments and managing staff calendars.
- Assist with preparation and coordination of client meetings and events, including setting up rooms and arranging refreshments.
- Data Entry & Record-Keeping: Assist with maintaining accurate records of client contacts, appointments, and communication logs.
- Perform data entry tasks related to office operations, ensuring that files and documents are correctly organized in both digital and physical formats.
- Kitchen and Office Supplies Management: Manage the office kitchen, ensuring cleanliness and stocking of essential items, such as snacks, beverages, and kitchen supplies.
- Oversee the upkeep and operation of the coffee machine and other kitchen appliances, coordinating maintenance as necessary.
- Regularly order office supplies, ensuring that stock levels are adequate and well-maintained.
- Coordinate with vendors for office-related orders and supplies.
- Client Relations & Communication: Serve as a liaison between the studio and clients, assisting with client inquiries and providing excellent customer service.
- Ensure client communications are aligned with Studio Munge’s luxury branding and service standards.
- Team Collaboration & Office Support: Collaborate with the design, operations, and management teams to ensure the efficient operation of the studio.
- Assist with planning and organizing in-house events or external events involving the company.
- Help coordinate logistics, catering, and set-up for meetings or client presentations, making sure that everything is ready before guests arrive.
- Ensure the studio environment remains organized, welcoming, and reflective of Studio Munge’s design ethos.
Qualifications:
- Experience: Previous experience in an administrative or receptionist role, preferably in a luxury, design, or hospitality environment.
- Experience handling office supplies, kitchen management, and vendor coordination is highly desirable.
- Knowledge of or willingness to learn office management and project tracking systems.
- Skills: Excellent communication and interpersonal skills with the ability to maintain a professional demeanor at all times.
- Strong organizational and multitasking skills with keen attention to detail.
- Ability to work independently while also collaborating effectively with a team.
- Proficient in office software, including Microsoft Office Suite and Google Workspace.
- Strong problem-solving abilities and initiative.
- Discretion and confidentiality when handling sensitive information.
Personal Attributes:
- A passion for luxury, design, and customer service.
- Professional appearance and demeanor in line with Studio Munge’s prestigious brand.
- Proactive, positive attitude, with the ability to handle multiple tasks efficiently in a busy environment.
- Ability to maintain composure and provide a welcoming environment for clients and staff
To share your passion, experience, and creativity with us, we invite you to apply by sending us a cover letter highlighting why you would be the perfect candidate, an up-to-date résumé.
We look forward to meeting you!
