Provide remote executive and legal administrative support for a boutique personal injury firm: manage email/calendar, client intake, medical records requests, Filevine case management, expense tracking, bookkeeping, travel and personal assistance, and light marketing/content and social media tasks using AI tools.
About the Client
Our client is a boutique personal injury law firm serving Nevada, known for low caseloads and high-touch, attorney-led service. They combine aggressive advocacy with compassionate, highly accessible client care and modern, tech-forward operations. The firm manages cases from intake through litigation with meticulous documentation, rapid communication, and creative strategy.
Why does this role exist?
This role exists to extend the executive’s capacity across legal operations, client/provider communications, and day-to-day administrative execution so the attorney can stay focused on strategy and case outcomes. The specialist will streamline intake, records retrieval, documentation, scheduling, and expense tracking while keeping the executive and clients informed and on schedule. By pairing legal support with executive and light personal assistance, the firm can maintain its boutique, high-access model at scale.
The Impact you’ll make
Executive and Administrative Support
- Own email and calendar: schedule, confirm, reschedule, and surface priorities; cc partner/executive as needed
- Book travel and manage complete itineraries
- Drive proactive follow-ups, reminders, and next-step planning
- Place outbound calls/texts on behalf of the executive to providers, clients, and vendors
Personal Assistance
- Coordinate personal appointments, home repairs, and vendor outreach
- Manage logistics and scheduling to reduce executive context-switching
- Track confirmations and ensure timely follow-through
Legal and Case Management
- Contact medical providers for records, bills, confirmations, and case-related requests; track statuses and deadlines
- Manage data entry and client intake inside Filevine; maintain accurate, up-to-date case records
- Generate standard documents and letters; ensure confidentiality and professional formatting
- Track case-related expenses and upload/organize receipts in Filevine
Bookkeeping and Administrative Finance
- Enter expenses, reconcile receipts, and maintain accurate case expense logs
- Support basic bookkeeping tasks tied to case management and reporting
Content and Marketing Support
- Prepare presentations and pitch decks; draft light content using AI tools (e.g., Claude)
- Assist with social media: Instagram posting/management, cross-posting to Facebook, and coordinating/posting TikTok content
- Follow brand voice and maintain posting cadence
Skills, Knowledge and Expertise
Required:
- Proven years of experience in supporting a legal environment (e.g., personal injury, litigation, case management, legal admin), including medical records handling and provider communications
- Proficiency with a legal case management system; Filevine strongly preferred
- Proven experience with client intake, document handling, and confidential information management
- Strong written and verbal English; confident making outbound calls and texting professionally
- Intermediate proficiency in Google Workspace (Gmail, Calendar, Docs/Sheets) and basic expense/receipt entry
Your superpowers are...
- Technical: Filevine (or similar CMS) fluency; Google Workspace; Zoom; Microsoft Word/Excel/Google Sheets; social platforms (Instagram, Facebook, TikTok); AI tools (Claude); business texting tools (e.g., Magic Workspace)
- Communication: Clear, concise writing; confident, empathetic phone presence with clients, providers, and legal contacts
- Execution: Meticulous attention to detail; excellent follow-through; strong time management; owns outcomes with minimal oversight
- Judgment: Discretion with sensitive data; understands confidentiality; anticipates risks and flags issues early
- Adaptability: Tech-savvy; comfortable context-switching between legal support, executive tasks, and light marketing
WFH Set-Up:
- Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
- Internet speed of at least 40MBPS
- Headset with an extended mic that has noise cancellation and a webcam
- Back-up computer and internet connection
- Quiet, dedicated workspace at home
You should apply if...
- You thrive in a boutique, high-access firm where precision, responsiveness, and compassion matter
- You’re proactive, resourceful, and comfortable taking ownership without constant direction
- You can confidently liaise with medical providers, clients, and vendors while keeping immaculate records
- You enjoy balancing legal case work with executive/personal assistance and light marketing tasks
- You embrace modern tools and AI to move faster and smarter
What to expect...
Work Setup:
- Remote position
- Must have a reliable internet connection and a quiet workspace
- Required to provide own computer with Intel Core i5 or something similar or higher operating system
Working Hours:
- 40 hours per week
- Monday–Friday, 9:00 am–5:00 pm US Time
Compensation:
- $7 per hour
- No benefits package included
Benefits
About
Magic has connected top remote talent with fast-growing businesses for over 10 years.Founded in San Francisco in 2015, we now have thousands of remote workers around the world. Magic is backed by Sequoia Capital and Y Combinator.
Similar Jobs
Artificial Intelligence • Healthtech • Machine Learning • Natural Language Processing • Biotech • Pharmaceutical
Lead the CFC CRM product for HCP/HCO-facing colleagues, define roadmap, translate stakeholder needs into prioritized enhancements, write requirements and user stories, partner with engineering, UX, vendors and compliance to deliver scalable global CRM solutions and measure business impact.
Top Skills:
Crm PlatformsLife Sciences CloudOceSalesforceVeeva
Artificial Intelligence • Professional Services • Business Intelligence • Consulting • Cybersecurity • Generative AI
Lead large Oracle Field Service implementation projects as a Solutions Architect senior manager. Design and deploy Oracle Fusion Service and Field Service Cloud solutions, guide assessment and future-state planning, interact with senior clients, coach teams, apply delivery methodologies and accelerators, and drive continuous improvement.
Top Skills:
Oracle Customer ExperienceOracle EpmOracle Field Service CloudOracle FinOracle Fusion ServiceOracle HcmOracle Lead ManagementOracle Marketing AutomationOracle Sales AutomationOracle Scm
Artificial Intelligence • Professional Services • Business Intelligence • Consulting • Cybersecurity • Generative AI
Lead end-to-end product lifecycle for internal and commercial software products, drive product strategy and commercialization, collaborate with cross-functional teams, apply Agile methods, coach teams, validate client outcomes, and execute roadmaps and go-to-market plans.
Top Skills:
Agile MethodologyProduct Lifecycle Management
What you need to know about the Belfast Tech Scene
If asked to name the birthplace of the RMS Titanic, you might not say Belfast. Similarly, if asked to name Europe's leading destination for foreign direct investment in new software development, Belfast might not come to mind. Yet, both are true. The city has emerged as a tech powerhouse, recently ranked among the best in the U.K. for tech careers — especially for software developers. It also leads the U.K. with the highest percentage of software development jobs advertised.
