Elastic, the Search AI Company, enables everyone to find the answers they need in real time, using all their data, at scale — unleashing the potential of businesses and people. The Elastic Search AI Platform, used by more than 50% of the Fortune 500, brings together the precision of search and the intelligence of AI to enable everyone to accelerate the results that matter. By taking advantage of all structured and unstructured data — securing and protecting private information more effectively — Elastic’s complete, cloud-based solutions for search, security, and observability help organizations deliver on the promise of AI.
What is The Role
Elastic is seeking an Executive Assistant to provide administrative support to Customer Success Group (CSG) Executives. The successful candidate will be exceptionally organized, have superior attention to detail, and prior experience supporting global leaders. This role will sit in the United Kingdom and work with CSG Executives in that time zone.
What You Will Be Doing
- Work in a fast-paced environment and use a wide range of skills and knowledge of organizational policies and procedures to get tasks completed
- Manage numerous projects simultaneously under deadline pressures
- Organizing meetings, including scheduling, sending reminders and organizing catering when necessary
- Manage executives day-to-day calendar, including making appointments and prioritizing the most sensitive matters
- Coordinate weekly/quarterly team meeting agendas
- Coordinate domestic and international travel. Work with hotels/airlines/travel agency and other vendors to ensure quality efficiency as well as cost savings
- Providing administrative assistance, such as writing and editing emails, drafting memos and preparing communications on the executive's behalf
- Maintain comprehensive and accurate corporate records, documents and reports
- Assist with presentation prep leveraging G-Suite tools
- Processes one-time and recurring purchases requests; supports vendor management with key suppliers
- Supports senior leaders with expense reports
- Assist with projects across global CSG organization as needed
What You Bring
- Excellent interpersonal skills, business judgment, superior work ethic, dynamic and highly team oriented and able to work efficiently with cross-functional teams
- Sound judgment, high integrity and ability to maintain strict confidential information
- Ability to treat confidential information with appropriate discretion
- Exceptional attention to detail
- Ability to work effectively with minimal supervision; resourceful
- Time management and ability to meet deadlines
- Ability to manage multiple priorities and shifting demands with a good attitude
- Strong verbal and written communication skills
- Strong organizational skills and ability to multitask
- Problem-solving and decision making skills
- Ability to act as gatekeeper and escalate relevant information to executives as needed
- Proficiency with Google Suite, Concur, Zoom and Workday if possible
As a distributed company, diversity drives our identity. Whether you’re looking to launch a new career or grow an existing one, Elastic is the type of company where you can balance great work with great life. Your age is only a number. It doesn’t matter if you’re just out of college or your children are; we need you for what you can do.
We strive to have parity of benefits across regions and while regulations differ from place to place, we believe taking care of our people is the right thing to do.
- Competitive pay based on the work you do here and not your previous salary
- Health coverage for you and your family in many locations
- Ability to craft your calendar with flexible locations and schedules for many roles
- Generous number of vacation days each year
- Increase your impact - We match up to $2000 (or local currency equivalent) for financial donations and service
- Up to 40 hours each year to use toward volunteer projects you love
- Embracing parenthood with minimum of 16 weeks of parental leave
Different people approach problems differently. We need that. Elastic is an equal opportunity employer and is committed to creating an inclusive culture that celebrates different perspectives, experiences, and backgrounds. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, pregnancy, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, disability status, or any other basis protected by federal, state or local law, ordinance or regulation.
We welcome individuals with disabilities and strive to create an accessible and inclusive experience for all individuals. To request an accommodation during the application or the recruiting process, please email [email protected]. We will reply to your request within 24 business hours of submission.
Applicants have rights under Federal Employment Laws, view posters linked below: Family and Medical Leave Act (FMLA) Poster; Pay Transparency Nondiscrimination Provision Poster; Employee Polygraph Protection Act (EPPA) Poster and Know Your Rights (Poster)
Elasticsearch develops and distributes encryption software and technology that is subject to U.S. export controls and licensing requirements for individuals who are located in or are nationals of the following sanctioned countries and regions: Belarus, Cuba, Iran, North Korea, Russia, Syria, the Crimea Region of Ukraine, the Donetsk People’s Republic (“DNR”), and the Luhansk People’s Republic (“LNR”). If you are located in or are a national of one of the listed countries or regions, an export license may be required as a condition of your employment in this role. Please note that national origin and/or nationality do not affect eligibility for employment with Elastic.
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