Data & BOM Administrator

At Eakin Healthcare, care is at the heart of everything we do.

We are a family-owned global medical device company driven by a simple vision: Where Care Leads, Hope Follows. For more than 50 years, we've been developing innovative healthcare solutions that make a meaningful difference to the lives of patients around the world.

Today, our team of over 700 colleagues operates across three UK manufacturing sites, 12 international sales and distribution centres, and exports to more than 60 countries worldwide. From market-leading Ostomy and Respiratory therapies to our trusted Respond home delivery service, we're committed to improving lives through innovation, quality and exceptional care.

We don't just care for the people who use our products and services, we care for our colleagues too. That's why we're proud to be recognised as a Great Place to Work®, creating an environment where people can thrive, grow and make a real impact.

If you're looking for a career with purpose, where your work matters and your contribution is valued, we'd love to hear from you.

WHY JOIN US?

We’re good at what we do – come and join us and you can benefit from:

• Blended Working, where possible
• Bonus
• 25 days holiday plus bank holidays (rising to 28)
• Option to buy holiday days
• Wellbeing Programme
• Health Cash Plan
• Pension
• Life Assurance
• Enhanced Maternity/Paternity
• Cycle to Work Scheme
• Referral Scheme
• Long Service Awards
• Free Parking

JOB OVERVIEW

Job Title: Data & BOM Administrator

Reporting to: Production Manager

Hours per week: 37.5

Shift Work: No

Travel: Occasional, between sites

Direct Reports: No

JOB PURPOSE

The Data & BOM Administrator will initially provide dedicated administrative and operational support to the Phoenix programme during implementation at Comber. Following project delivery, the role will transition into responsibility for Bill of Materials (BOM) uploads, BOM maintenance and associated data management within Sage X3 for all Ostomy products.

The role will support accurate, controlled and timely management of manufacturing data, helping maintain data integrity across Operations, Supply Chain, Procurement, Engineering, Finance and Product Management. The detailed end-to-end process for BOM creation, approval, upload and ongoing governance will need to be agreed as part of the Phoenix implementation workstream.

KEY RESPONSIBILITIES

•    Provide day-to-day administrative support to the Project implementation team. 
•    Coordinate information requests and support follow-up with cross-functional stakeholders. 
•    Assist with data collection, data cleansing, migration preparation and validation activity. 
•    Support testing, user acceptance testing and issue tracking during implementation. 
•    BOM & Data Management 
•    Create, upload and maintain BOMs within Sage X3 in line with agreed procedures. 
•    Maintain product data, routings and associated manufacturing information where applicable. 
•    Ensure BOM records are accurate, complete and aligned to approved documentation. 
•    Process BOM changes through the agreed change control and approval route. 
•    Carry out routine data checks and support resolution of data discrepancies. 
•    Support the development of clear work instructions for BOM upload, amendment and ongoing ownership. 
•    Help define hand-offs between Operations, Engineering, Procurement, Product Management and Finance. 
•    Maintain controlled records and support compliance with internal quality and document control expectations. 
•    Identify opportunities to simplify, standardise and improve data processes. 

AS A SUCCESSFUL CANDIDATE YOU’LL HAVE:

Essential

• Previous administration, coordinator or data management experience. 
• Ability to manage large volumes of information and maintain clear records. 
• Good communication skills and ability to work with several departments.
• Ability to prioritise workload and follow agreed processes.
  
• Strong IT skills, including confident use of Microsoft Office and Excel. 

Desirable

• Understanding of BOMs, routings, item data or manufacturing data structures.
  
• Experience supporting system implementation or business improvement projects.
  
• Experience in a manufacturing or medical device environment.
  
• Familiarity with document control, change control or quality system requirements.
  

COMPETENCIES

Action Oriented

Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

Optimizes Work Processes  

Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement. 

Ensures Accountability

Holding self and others accountable to meet commitments.

Collaborates

Building partnerships and working collaboratively with others to meet shared objectives.

Interpersonal Savvy

Relating openly and comfortably with diverse groups of people.

Instils Trust 

Gaining the confidence and trust of others through honesty, integrity and authenticity. 

Nimble Learning

Actively learning through experimentation when tackling new problems, using both successes and

Failures as learning fodder.

Being Resilient 

Rebounding from setbacks and adversity when facing difficult situations.

The closing date for applications is: 27 October 2026

Equality, Diversity & Inclusion

We are committed to equality, diversity, and inclusion and welcome applications from all qualified candidates. We value different backgrounds, experiences, and perspectives and are dedicated to providing equal opportunities for all.

Early Closure Statement

We reserve the right to close this vacancy early if we receive a high volume of applications, so we encourage early submission.

Right to Work in the UK

Please note that Eakin Healthcare is unable to provide sponsorship for this role. Applicants must have the legal right to work in the UK at the time of application.