The Event and Experience Coordinator oversees event planning and logistics, manages budgets and contracts, and ensures stakeholder engagement for optimal customer experiences.
Description
At CDW, we make it happen, together. Trust, connection, and commitment are at the heart of how we work together to deliver for our customers. It's why we're coworkers, not just employees. Coworkers who genuinely believe in supporting our customers and one another. We collectively forge our path forward with a level of commitment that speaks to who we are and where we're headed. We're proud to share our story and Make Amazing Happen at CDW.
* Job summary
* The Events and Experience team creates meaningful opportunities for people to connect, learn and grow. The team consists of experts who oversee the coordination and administration of all aspects of an ongoing program including planning, organizing, leading, measuring and controlling program activities while delivering superior customer experience. This role collaborates cross-functionally with Sales, Integrated Technology Solutions, Coworker Services, Product & Partner Management, IT and Marketing in addition to external agencies, vendors, and partners.
* What you'll do
* Working cross-functionally with users to ensure stakeholders are leveraging best practices to create best in class experience for customers, partners and coworkers
* Leading the planning process, deadlines, overall project management, registration updates, etc.
* Creates and communicates programs specifications
* Financial acumen with an understanding of budget management
* Negotiates and maintains contracts including deposits, attrition, guarantees, room blocks
* Management of marketing pieces including invitations, registration sites, signage and communications
* Assisting and organizing events according to assignment level
* Assist and manage various components of the event planning process/logistics including: data management, communication support, attendee management, shipping, budget tracking and reconciliation, and partner management
* Performs other duties as assigned
* What we expect of you
* Minimum basic requirements
* Bachelor's degree or equivalent experience OR
* 4+ year's event planning and/or tradeshow planning experience
* Proven project management experience driving initiatives from concept through completion.
* Ability to take initiative and creatively problem solve.
* History of financial responsibility, contract scoping/negotiation and budget management.
* Record of successful organizational and time management skills.
* Strong written and verbal communications skills with the ability to effectively interact with and present to all stakeholders.
* Instills trust with internal teams and departments by building strong relationships with stakeholders
* Proficient in Microsoft Office applications.
* Strong organizational and time management skills.
* Strong analytical skills and attention to detail.
* Ability to manage challenging situations and offer valuable solutions.
* Ability to travel and work evenings/weekends - estimated 30% and varies during the year
* Accessible during acceptable working hours identified per project/program
* Ability to lift 20 lbs.
* Frequent sitting, standing, and walking Preferred skills, experience and qualities needed
* 3+ year's event planning and/or tradeshow planning experience
* Cvent or comparable event management platform Pay range: $ 49,0000-$70,200 depending on experience and skill set Benefits overview: https://cdw.benefit-info.com/ Salary ranges may be subject to geographic differentials
* We make technology work so people can do great things.
* CDW is a leading multi-brand provider of information technology solutions to business, government, education and healthcare customers in the United States, the United Kingdom and Canada. A Fortune 500 company and member of the S&P 500 Index, CDW helps its customers to navigate an increasingly complex IT market and maximize return on their technology investments. Together, we unite. Together, we win. Together, we thrive. CDW is an equal opportunity employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other basis prohibited by state and local law.
At CDW, we make it happen, together. Trust, connection, and commitment are at the heart of how we work together to deliver for our customers. It's why we're coworkers, not just employees. Coworkers who genuinely believe in supporting our customers and one another. We collectively forge our path forward with a level of commitment that speaks to who we are and where we're headed. We're proud to share our story and Make Amazing Happen at CDW.
* Job summary
* The Events and Experience team creates meaningful opportunities for people to connect, learn and grow. The team consists of experts who oversee the coordination and administration of all aspects of an ongoing program including planning, organizing, leading, measuring and controlling program activities while delivering superior customer experience. This role collaborates cross-functionally with Sales, Integrated Technology Solutions, Coworker Services, Product & Partner Management, IT and Marketing in addition to external agencies, vendors, and partners.
* What you'll do
* Working cross-functionally with users to ensure stakeholders are leveraging best practices to create best in class experience for customers, partners and coworkers
* Leading the planning process, deadlines, overall project management, registration updates, etc.
* Creates and communicates programs specifications
* Financial acumen with an understanding of budget management
* Negotiates and maintains contracts including deposits, attrition, guarantees, room blocks
* Management of marketing pieces including invitations, registration sites, signage and communications
* Assisting and organizing events according to assignment level
* Assist and manage various components of the event planning process/logistics including: data management, communication support, attendee management, shipping, budget tracking and reconciliation, and partner management
* Performs other duties as assigned
* What we expect of you
* Minimum basic requirements
* Bachelor's degree or equivalent experience OR
* 4+ year's event planning and/or tradeshow planning experience
* Proven project management experience driving initiatives from concept through completion.
* Ability to take initiative and creatively problem solve.
* History of financial responsibility, contract scoping/negotiation and budget management.
* Record of successful organizational and time management skills.
* Strong written and verbal communications skills with the ability to effectively interact with and present to all stakeholders.
* Instills trust with internal teams and departments by building strong relationships with stakeholders
* Proficient in Microsoft Office applications.
* Strong organizational and time management skills.
* Strong analytical skills and attention to detail.
* Ability to manage challenging situations and offer valuable solutions.
* Ability to travel and work evenings/weekends - estimated 30% and varies during the year
* Accessible during acceptable working hours identified per project/program
* Ability to lift 20 lbs.
* Frequent sitting, standing, and walking Preferred skills, experience and qualities needed
* 3+ year's event planning and/or tradeshow planning experience
* Cvent or comparable event management platform Pay range: $ 49,0000-$70,200 depending on experience and skill set Benefits overview: https://cdw.benefit-info.com/ Salary ranges may be subject to geographic differentials
* We make technology work so people can do great things.
* CDW is a leading multi-brand provider of information technology solutions to business, government, education and healthcare customers in the United States, the United Kingdom and Canada. A Fortune 500 company and member of the S&P 500 Index, CDW helps its customers to navigate an increasingly complex IT market and maximize return on their technology investments. Together, we unite. Together, we win. Together, we thrive. CDW is an equal opportunity employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other basis prohibited by state and local law.
Top Skills
Cvent
MS Office
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