Manage proposals and contracts in a leadership role, ensuring quality, compliance, and process optimization. Oversee the proposals & contract management team, coordinate budget tools, and enhance internal workflows.
Join our global team as an Associate Director Proposals and Contract Management.
Requirements
Benefits
Associate Director Proposals and Contract Management is a senior, hands-on leadership role responsible for coordinating, optimizing, and delivering high-quality contracts and proposals across the organization.
Main tasks and functions:Team Leadership & Coordination:
- Act as lead for the Proposals & Contract Management team
- Coach, guide, and support team members
- Allocate and rebalance workload across the team
Proposal & Contract Delivery:
- Lead and coordinate the preparation of high quality, compliant, and competitive proposals
- Personally develop and review complex proposals, budgets, and contractual documents
- Coordinate contract negotiation and execution with clients
- Draft, review, and update Master Service Agreements (MSAs), Work Orders, Change Orders
Budgeting Tools & Pricing Support:
- Own the creation, maintenance, and continuous improvement of standard budget tools across services
- Coordinate maintenance, revision, and updates of company price lists
Process Optimization & Governance:
- Assess and optimize proposal and contract management processes
- Standardize templates, tools, and workflows across services and regions
- Monitor adherence to internal policies and procedures
Inbound Request Management & Stakeholder Coordination:
- Act as the central coordination point for new inbound proposal and contract requests
- Lead triage and prioritization of requests based on strategic value, timelines, and resource availability
M&A Integration Support:
- Lead alignment of contract and proposal processes, templates, and tools for acquired companies
- Support integration planning and execution related to CPM activities
Systems & General Responsibilities:
- Ensure accurate and timely updates of CRM and related systems (e.g. ZOHO)
- Serve as backup for other team members as required
Requirements
- University degree in Life Sciences, Business, Finance, or another relevant field
- Minimum 5 years of experience in contract & proposal management within life sciences or a similar regulated environment
- Strong track record in developing and maintaining user friendly budgeting tools for complex service offerings
- Strong view on best practices in proposal creation
- Good knowledge of pricing in CRO business
- Experience with contracts, MSAs, Work Orders, and commercial negotiations
- Advanced proficiency in MS Word, Excel, PowerPoint, and Outlook
- Experience with CRM systems (e.g. ZOHO)
- Professional fluency in English (written and spoken); additional languages are an advantage
Benefits
- Remote work, workation & flexibility
- Performance based annual bonus
- Health & Wellbeing – wellness initiatives
- International team and environment
- Professional growth and development in the Life science industry
- Team Culture – Team buildings, global meetings, and B Active events
- Comprehensive Insurance - Personal accident, business trip coverage, and additional health insurance
Top Skills
Crm Systems
Excel
Ms Word
Outlook
PowerPoint
Zoho
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